This Privacy Policy explains how Legal Translation Service (“we”, “us”, “our”) collects, uses, and protects personal data in accordance with UK GDPR and the Data Protection Act 2018.
We may collect:
Name, email address, phone numberCompany detailsDocuments uploaded for translation (which may contain personal data or sensitive information)Billing and invoicing informationWebsite usage data (via cookies and analytics tools)We do not collect or store payment card details.
Quotes are based on the document(s) provided and the requirements stated at the time of enquiry.Quotes may change if the final documents differ from those initially supplied.We reserve the right to decline any project.We use personal data to:
Provide translation and related servicesIssue quotes, invoices, and service confirmationsCommunicate with clientsMaintain internal recordsComply with legal obligationsImprove website performance and securityWe do not use personal data for marketing unless explicitly agreed.
We process data under:
Contractual necessity — to provide translation servicesLegal obligation — for accounting and complianceLegitimate interests — to operate and improve our businessConsent — where required (e.g., optional cookies)All documents are treated as confidential.Files are stored securely and accessed only by authorised personnel.Sensitive documents are deleted once no longer required for service delivery, unless legal obligations require retention.We may share data with:
Professional translators and subcontractorsCloud storage providersWebsite hosting providersNotaries, solicitors, or legalisation services (if requested by the client)We do not sell or trade personal data.
If a translator or service provider is located outside the UK, we ensure appropriate safeguards are in place (e.g., Standard Contractual Clauses).
Documents are kept only for as long as necessary to complete the service.Administrative records (invoices, communications) may be retained for up to 6 years for legal and tax purposes.Under UK GDPR, you have the right to:
Access your dataRequest correction or deletionRestrict or object to processingRequest data portabilityWithdraw consent (where applicable)Requests can be made via email.
Our website may use:
Essential cookiesAnalytics tools (e.g., Google Analytics)
Users can manage cookie preferences via their browser settings.We implement technical and organisational measures to protect personal data, including encrypted storage and restricted access.
For privacy enquiries or data requests:
Email: info@legaltranslationservice.co.uk
Jurisdiction: England & Wales
